Company car service and maintenance — what should your business keep track of?

Short answer: Your business should systematise four things per vehicle: the manufacturer's service intervals, the EU inspection deadline, seasonal tyre changes and documentation of all work done. With that in place you avoid downtime, warranty issues and value loss — and you meet your employer responsibility for safe vehicles.

Why maintenance matters more for company cars

A company car is a work tool. When it stands still, the job it was meant to do often stops too. Company cars also drive far more than private cars, and they are usually moving on — back to a leasing company or into the used market. Both make documented maintenance pure economics:

• Downtime costs more than servicing. Planned workshop time can be scheduled when the car is not needed — breakdowns always come at the worst moment.
• Resale value and lease returns. A complete service history is the first thing checked at trade-in and lease return.
• Employer responsibility. The business must ensure that vehicles employees use for work are in proper condition.
• Warranty. The new-car warranty requires the manufacturer's service schedule to be followed.

What your business should systematise

• Service intervals per vehicle — by mileage or time, whichever comes first. High-mileage cars reach the mileage limit quickly.
• EU inspection deadlines — check the deadline per registration number and set reminders well in advance. A missed deadline ends with the vehicle being deregistered.
• Tyres and tyre hotel — seasonal changes on a schedule, with tread depth and age checked at the same time.
• Documentation — all service and repair work collected in one place, digitally or in the service booklet.
• One contact person at the workshop — so small faults reported by employees are actually followed up.

What we see most often at the workshop

The most common problems we see with business customers are not major breakdowns — they are small things left too long: missed service intervals because nobody "owns" the car, inspection deadlines discovered at the last minute, and worn tyres that only become a topic once winter arrives. Businesses with a fixed agreement avoid this, because the workshop keeps the overview for them.

A fixed workshop agreement does the job for you

With a company-car agreement your business gets a dedicated contact person, priority booking and an overview of service and inspection deadlines for the whole fleet. Read more about what we do for businesses, or see our car servicing for all brands.

Want control of your company cars? Call us on 41 17 32 24 and we will set up a solution that fits your fleet.